Visa Information
With regards to visa inquiries, you can contact “Foreign Residents Support Center (FRESC) MOFA Visa Information” or “the Japan Visa Information Hotline” listed on the website of the Embassy or Consulate General of Japan. Due to the complex nature of visa requirements, we are UNABLE to respond to visa-related inquiries made through this website at the moment. We advise you to contact the Consular Section of the Embassy or Consulate General of Japan nearest you for more information and advice.
If you are a foreign national, please click the links below for
specific information related to respective subjects. Please get more
details here
https://www.mofa.go.jp/j_info/visit/visa/index.html
Invitation Letters
1. The invitation letter will be issued after the successful
registration.
2. Your name must be listed exactly as it appears on your passport.
Any differences between the name on your passport and the name on
your invitation letter or other documentation could lead to a delay
and/or denial of your visa.
3. Please note ICITS Conferences and the organizing committee of the
conference are not authorized to assist with the VISA process beyond
providing the Notification of Invitation Letter issued by ICITS
Conferences and conference Committee Board. Should your application
be denied, ICITS Conferences and the organizing committee of the
conference cannot change the decision of the Ministry of Foreign
Affairs, nor will ICITS Conferences and the organizing committee of
the conference engage in discussion or correspondence with the MOFA
or the Embassy on behalf of the applicant. The registration fee
cannot be refunded when the VISA application of individual being
denied.
4. It takes around one month for the Embassy to process the VISA
application, please register as early as you can to make sure you
have enough time.